Planning and Development Department

A written list of questions or issues to be discussed at the meeting, plans, details, and other relevant information sufficient for staff to research and answer the questions are REQUIRED to be submitted prior to final scheduling.

Download and complete the Project Consultation Application.

eBuild applications forms are fillable PDFs which allow you to save your responses directly into the form. Simply download the form to your computer and complete it in the latest version of Adobe Reader or other compatible software. Saving the form will save the responses directly into the PDF.

On your application you will be asked to indicate which staff members you would like to attend and how many people will be attending the meeting. If you are unaware who should attend from the City, we can assist you in making this determination.

To request a project consultation meeting, log in to your eBuild account and click on the Project Consultations button at the top of the eBuild account page.

Then click the New Project Consultation button at the top of the Project Consultations page.

You will be asked to give your project a short, descriptive name and to upload the completed application form.

Once the meeting record has been created and assigned a number, you can upload any meeting materials that you would like to submit, including the required list of questions or issues. Click on the Upload Documents button. All submitted files must be in PDF format.

You can make multiple submittals of meeting materials.

Please be aware Project Consultation applications and materials are public record. Notification of the Project Consultation, including the applicant, project description, and project location are included in a notification process provided to interested parties.

To choose your meeting date and time, click the Schedule button for the meeting.

You will have an option to choose an available date and time that works for you and your project team. Meetings can be scheduled from 14 to 90 days in advance. We require a two-week advance notice in order to allow time for staff to adequately research your project.

To schedule the meeting, just click the botton for the chosen time slot in the online calendar.

The online calendar also allows you to cancel or reschedule your meeting up to 2 business days prior to the meeting. If you have an emergency and need to cancel or reschedule at the last minute, contact the Meeting Coordinator listed for your meeting or call 541-682-5505.

You can submit meeting materials at any time prior to the meeting.

The default City of Eugene virtual platform is Microsoft Teams. After your Project Consultation time has been confirmed, the meeting facilitator will contact you to further coordinate meeting details. If you prefer to virtually host on an alternate platform, this can be arranged at that time.

Your meeting coordinator contact name will be listed on the Active Project Consultations page. If you need to reschedule or cancel your scheduled meeting, log back into eBuild, go to the Project Consultations page, and find your meeting. You will have an option to reschedule or cancel. Staff will be notified of any changes that you make to the meeting.

Please be available during the virtual meeting time as scheduled.

If you have questions about what types of materials to provide prior to your meeting time, please contact us in advance at 541-682-5505 or by email at permitinfo@ci.eugene.or.us.