Planning and Development Department

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• Naming Files
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• eBuild FAQ

In eBuild, files are managed and sorted by filename. We ask that you name your files using our naming standards as described below throughout the life of your eBuild project. To the extent possible, submit files that go together in a single submittal.

If you make changes to a file you've already submitted, please submit the changed file using the exact same file name as the original. Don't add dates or version numbers to the file names. We'll manage the different versions for you and use the most recent one submitted when we approve your plans. If you are submitting a change to a detail you will need to submit the entire drawing sheet as Supplemental Information. This is done in order to maintain an up-to-date version of the approved drawings for the field. In the past, changes to details have often been submitted individually on 8½ x 11 paper. If changes to details are submitted in this manner, you will be asked to submit a new revised drawing sheet prior to approval.

Residential

Residential project must follow these file naming standards to facilitate rapid recognition and retrieval of files by our Plan Review teams.

1. All drawings must be individual pdf files.
2. Files must be submitted in pdf format and must not be locked. Locked files are not accepted by the system and prohibit our ability to approve the drawing.
3. Each file name should include a two-digit number to be used to control the sort order of documents during review. The number value in front of the filename ensures the display order.
4. All file names must reflect the content of the drawings.
5. If you would like to include the job number, name, or tracking code in the file name, add it at the end of the file name. It makes it difficult for plan reviewers to sort and review your drawings if it’s inserted at the beginning of the file name.
6. Documents that are 8½ x 11 and are not intended for construction details, such as structural calculations, can be submitted as a multi-page pdf and do not need to include a sort order.
7. Although staff prefer that a site/plot plan includes the location, size and type of stormwater facility/facilities, if a separate stormwater site plan is being provided, submit it as a single drawing.

SUGGESTED FILE NAMES

Sort Order	Documents	Can this be a multi page pdf file?	Examples
01	Construction Notes	No	01_ConstructionNotes.pdf
02	Site Plan/Plot Plan	No	02_SitePlan.pdf
03	Foundation Plan	No	03_FoundationPlan.pdf
04	First Floor Framing Plan	No	04_FirstFloorFramingPlan.pdf
05	Second Floor Framing Plan	No	05_SecondFloorFramingPlan.pdf
06	Roof Framing Plan	No	06_RoofFramingPlan.pdf
07	Elevations	No	07_Elevations.pdf
08	Sections	No	08_Sections.pdf
09	Details	No	09_Details.pdf
10	Stormwater facility plan	No	10_StormwaterFacilityPlan.pdf
	Structural Calculations	Yes	StructuralCalcs.pdf
	Lateral Analysis	Yes	LateralAnalysis.pdf
	Truss Calculations	Yes	TrussCalculations.pdf
	Truss Layout	Yes	TrussLayout.pdf
	Additional Energy Measure	Yes	AddlEnergyMeasure.pdf
When applicable...
	Operations & Maintenance Packet	Yes	OperationsMaintenance.pdf
	Stormwater Design Sizing	Yes	SWDesignSizing.pdf
	Revocable Permit Packet	Yes	RevocablePermit.pdf
	Lane County Facility Permit	Yes	LaneCoFacilityPermit.pdf

Note: This is not an all-inclusive list and is meant to show common submittals.

All file names on re-submitted documents for both drawings and documents shall remain the same. Please DO NOT "version" or rename files when uploading resubmitted files. Files with this type of naming scheme will be rejected.

Examples of bad file names

• 01.pdf (better name: 01_ConstructionNotes.pdf - don't submit file names without a description)
• 2_SitePlan.pdf (better name: 02_SitePlan.pdf - don't submit file names with a single digit sorting prefix, use two digits)
• SmitHouse SitePlan.pdf (better name: 02_SitePlan.pdf - don't submit drawing pages without a sort order, and don't include project names)
• 3820MillerGarageDetails.pdf (better name: 09_Details.pdf - don't submit drawing pages without a sort order, and don't include address info)
• StructuralDetailsReferenceOnly.pdf (better name: 09_StructuralDetails.pdf - don't submit drawing pages without a sort order)

Commercial

Each drawing needs to be submitted as an individual file, one sheet per file.

Names of individual sheets are to be formatted as follows: ##_D-XXX_SHEET_TITLE.pdf

1. ## is the Discipline Number (see below). This serves as a sort order.
2. D-XXX uniquely identifies each sheet. This code should consist of a Discipline Designator (D) and a number (XXX), usually separated by a dash. (Discipline designators typically consist of a single alphabetical character, see below for examples.)
3. The _SHEET_TITLE is the sheet name which describes the content of the sheet. We suggest that you use an underscore for all spaces.

Examples of good file names

• 05_L-502_DETAILS_MATERIALS.pdf
• 07_A-111B FIRST FLOOR PLAN B.pdf
• 11_P400_ENLARGED_PLANS.pdf
• 12_M2_MECHANICAL_LEGEND.pdf

Discipline Numbers are as follows:

Number	Discipline
01	Cover
02	General (Sheet list, symbols, code summary, existing diagrams, etc.)
03	Survey/mapping
04	Civil
05	Landscape
06	Structural
07	Architectural
08	Interiors
09	Equipment
10	Fire protection
11	Plumbing
12	Mechanical
13	Electrical
14	Telecommunications
15	User defined (if needed)
16	User defined (if needed)
17	User defined (if needed)
18	User defined (if needed)
19	User defined (if needed)
20	User defined (if needed)

Discipline Designators are as follows:

Letter	Discipline
A	Architectural
B	Geotechnical
C	Civil
D	Demolition
E	Electrical
F	Fire Protection
G	General
H	Hazardous Materials
I	Interiors
L	Landscape
M	Mechanical
O	Operations
P	Plumbing
Q	Equipment
R	Resource
S	Structural
T	Telecommunications
V	Survey/Mapping
W	Distributed Energy
X	Other Disciplines
Z	Contractor/Shop Drawings

For multi-page PDF files that do not contain drawings, such as calculations and specifications, you can use any naming scheme you find descriptive. A typical list might be:

Sample File List

• Project_Manual.pdf
• Structural_Calculations.pdf
• Energy_Compliance_Forms.pdf
• Soils_Report.pdf

Files which don't contain drawings should be multipage PDFs, one document per file.

Also please remember to tab any multipage PDF (spec books, structural calculations) and name the PDF files consistent with the document name (i.e. Structural Calculations, Specification Manual, Lighting ComCheck, FOG Interceptor Calculations, etc.)

All file names on re-submitted documents for both drawings and documents shall remain the same. Please DO NOT "version" or rename files when uploading resubmitted files. Files with this type of naming scheme will be rejected.

If you need to delete a file you've submitted, simply submit an almost empty PDF with the same name as the file to be deleted. The PDF should show that it deletes a file and was intentionally left blank.