Sustainable Event Report

Editing Report for

Water refilling at the 2016 Olympic Track and Field Trials

Water refilling stations significantly reduced the need for single use water bottles at the 2016 Olympic Track and Field Trials in Eugene, Oregon.

The City of Eugene encourages event planners and sponsors to invest in sustainability and incorporate sustainable event management practices. Sustainable events support the City's sustainability initiatives by implementing a framework that focuses on the three Es of the Triple Bottom Line—Environment, Economy, and Equity—for event production.

By adopting a Triple Bottom Line approach to event management—addressing the local environment, economy, and social equity—local events can capture the interest of attendees and community volunteers to build support for sustainability actions throughout the community making it the norm.

For more information about sustainable events and additional resources, contact the City of Eugene's Sustainable Event Coordinator at 541-682-6842.

To create your report, you will need:
  • Any receipts, invoices, contracts or other documentation pertaining to:
    • Any available information about the number of attendees, participants and/or spectators.
    • Local vendors that were engaged to provide services.
    • The amount of locally sourced, organic food products or locally manufactured goods that were purchased.
    • Sustainable power purchased through EWEB or other source.
    • Amount of electricity and/or water used.
    • Waste, recycling and food waste collection services purchased.
    • Any items that were purchased to provide reusable, sustainable options instead of disposable items (e.g. water bottles, water refilling station rental, etc.)
  • Information about any collaboration with local businesses or non-profits to provide sustainable or educational activities or services.
  • Any efforts made towards access, equity and inclusion of underserved community members, and any information on how many individuals were reached.
  • Any efforts made to educate the event attendees, participants and/or spectators about sustainability.
  • Any available information about the number of total dollars spent within the local community because of the event.

Review and Submit

Review your responses and submit the form to generate your report.

Note: Percent and measurement values should be given to no more than 1 decimal place.

Step 1 of 8 - Credentials

First Name*
Last Name*
Email Address*
Event Name*
Start Date*
End Date (optional)
Number of Participants*
Number of Spectators*
Number of Attendees*

Step 2 of 8 - Procurement

Percent Organic or Fair Trade
% of Total Food
Percent Locally Sourced
% of Total Food
Number of Local or Regional Vendors
Percent Local or Regional Vendors

Step 3 of 8 - Carbon Footprint

Local Travel Emissions
In Metric Tons of CO2E
Long Distance Travel Emissions
In Metric Tons of CO2E
On-Site Travel Emissions
In Metric Tons of CO2E
Renewable Energy
In Kilowatt Hours

Step 4 of 8 - Waste Diverted

The sum of the percentages cannot exceed 100%.

Percent of Waste Recycled
% of Total Generated
Amount Recycled
In Tons
Percent of Waste Composted
% of Total Generated
Amount of Compost
In Tons
Percent of Trash
% of Total Generated
Amount of Trash
In Tons

Step 5 of 8 - Energy and Water Use

Diesel Fuel Used
In Gallons
Electricity Used
In Kilowatt Hours
Water Used
In Gallons
Natural Gas Used
In Therms

Step 6 of 8 - Access and Equity

List the programs and each of their individual outcomes.

  1. Enter the program's name
  2. Enter a description of the program's outcome
  3. Enter the population type (e.g. "senior citizens")
  4. Enter the number of people reached
Program Name Outcome (250 character limit) Population Number of People Delete

Step 7 of 8 - Local Economic Impact

Dollar Amount Description (250 character limit) Delete

Step 8 of 8 - Integration with Local Businesses and Organizations

Organization Description (250 character limit) Delete